Eurekaweek Board 2024

When the Eurekaweek 2023 comes to an end, it is also time to search for next year’s Eurekaweek Board. A Eurekaweek Board year is the most exciting experience and offers you a great challenge. Do you have the perseverance, flexibility and creativity to make the best week of the year a big success?

Being a Board Member

Your Tasks

As a board member, you are responsible with a team of 9 other students of organizing the introduction week of the Erasmus University Rotterdam. This means you are not only responsible for your own position, but also for a number of events and objectives within the week. This combination makes for a very rewarding and exciting board year with an enormous variety of responsibilities, allowing you to get the most out of yourself.

Being a Board Member

Time Period

Before your official start in December, your predecessors will provide you with a report to go through as preparation. From December on, you will be working part-time to get familiar with the Eurekaweek and your position. Starting January, you will be working full-time on the Eurekaweek, working towards the events in August. After that, each position still has to wrap up their tasks. For most of the positions this will be until October, however for the Chairperson this is until November, and for the Treasurer until December.

The Positions

Chairperson

December 2023 – November 2024

As chairperson, you are responsible for managing the Eurekaweek Board. You ensure that everyone performs their tasks properly and you keep an eye on the entire process. You also maintain important contacts with various departments within the university, the associations, and the municipality. In addition, as chairperson you have an overview of the entire programme, the budget, and the evaluation. For the position of chairperson, it is important that you have experience with organizing, can plan well and think in a solution-oriented way. In addition, you must be able to keep a good overview and be able to motivate and support the board members.

Treasurer

December 2023 – December 2024

The treasurer is responsible for the budget, monitors income and expenditure, sends invoices and is responsible for the financial settlement of the Eurekaweek. In the beginning, the treasurer allocates the budget and keeps a close eye on what the various board members want to spend on programme components, sustainability, and gadgets. If the treasurer has the finances up-to-date, the board knows what is possible.

Internal Affairs

December 2023 – Oktober 2024

The Commissioner of Internal Affairs is in contact with all associations connected to the Erasmus University Rotterdam. This includes the faculties, study, student social, sports and multicultural associations. These associations play a major role during the week, so you will look at their role during the Eurekaweek events together with them. You will also be involved in the faculty’s programme during the Eurekaweek and you will ensure that the university is aware of all developments. During the week, several your parties will be present, so that you play a major supporting role in many program components.

Acquisition (2x)

December 2023 – Oktober 2024

Commissioners of Acquisition are concerned with obtaining sponsorship money and services in return. You put together the sponsorship brochure and sponsorship packages, you approach existing contacts, and you look for new sponsors. You get in touch with both profit and non-profit companies and learn to approach them in different ways. For acquisition you are commercially oriented, and you have to be creative in finding sponsors and making deals. It is not just about bringing in money, but also about bringing in products or services that benefit the Eurekaweek.

Participants & Guides

December 2023 – Oktober 2024

The Commissioner of Participants & Guides is responsible for everything concerning the (potential) Eurekaweek participants and their guides. You ensure that the participants receive all the necessary information. For example, you compose multiple mailings and send them to all students who register at Erasmus University. You are also responsible for the recruitment and training of the guides. Finally, you put together the participant groups and assign them to the guides. During the entire Eurekaweek, you are the person who answers questions from participants and guides at the Service Points.

Marketing

December 2023 – Oktober 2024

The Commissioner of Marketing is responsible for the branding of the Eurekaweek. You come up with the theme and logo of the Eurekaweek that you will later use for all the clothing during the week. Besides that, online and offline promotion are very important. It is an advantage to have knowledge of design programs or to be graphically skilled, but it is not necessary. For the promotion of the week, you keep track of the different communication channels, both prior to and during the week. You are responsible for the various social media channels and the website, so affinity with social media is really a must for this position! You will also assemble and supervise the Media Committee, that creates content before and during the Eurekaweek.

Events & Logistics

December 2023 – Oktober 2024

As Commissioner of Events & Logistics you are jointly responsible for all events during the week, giving you a good overview of the entire program. As Events & Logistics you are primarily responsible for all logistics at the events, such as power supply, fences, stage design and equipment and rental items. You will be closely involved in every event for drawing floor plans and hiring the right logistics suppliers. For Events & Logistics you have to be practical, creative and you are able to keep a good overview.

Events & Crew

December 2023 – Oktober 2024

As Commissioner of Events & Crew you are jointly responsible for all events, so you have to keep an overview of the entire program. The Commissioner of Events & Crew is responsible for the softer part, such as artists and show planning. In addition to organizing all events, you also take care of the crew. You will be busy with the recruitment and selection of crew members, organizing activities and crew preparations and managing the crew during the week. For this it is important that you have a good overview of what needs to be done before, during and after an event. It is also important for Events & Crew that you are creative, organised and able to motivate others.

The Application Process

The Application process works as follows. You need to submit 3 board positions of your preference, ranked from your number 1 till number 3. In order to create a complete Board, we will need to know your top 3 of choice. It is therefore important to think about which positions fit your interests and which do not.

You will need to send a motivation letter that contains a motivation for each of these 3 positions. The letter should be no longer than 1 sheet of A4 in total. Besides your motivation, you need to send your resume. Your interview will be with Veerle Petersen (Chairwoman of the Eurekaweek Board 2023) and Joop Matthijsse (supervisor of the Eurekaweek). The interviews will take place in September.

Want more information about the Board position?

Are you still in doubt, but would you like to get more information? Keep an eye on our website and our social media channels for more information on the Board Interest Drinks and the application process for the Eurekaweek Board 2024. You can also contact us individually for a cup of coffee if you want to learn more about a specific position.

Apply for the Eurekaweek Board 2024

The Eurekaweek provides equal opportunities to all applicants, regardless of their background, orientation, identity or any other aspect that makes them unique. We look forward to welcoming you to our community.